We will continue to upgrade Maid Central, but be sure to do the following before you click Close Payroll. As we DO NOT want to unlock payroll moving forward. It has a detrimental effect on your data integrity .
It also, for example, will make your PTO policy calculations for employees earning PTO by the hour incorrect. Another example, is if you've missed a tip and already closed payroll, add the tip to the employee's next pay period. Unclosing payroll to add a tip can lead to many opportunities for incorrect payroll records to occur, especially if you've already deposited their payroll for the previous week, without that tip included.
BEST PRACTICES
Daily:
Create invoices for the day ensuring all time clocks are correct and bill rates are correct for the day.
Ensure all employee timeclocks are accurate
Ensure all employee Day Clocks are accurate
Weekly:
Confirm that each of your days’ worth of job payments, has been deposited into your bank account and cards were processed completely.
Verify if any employees should be paid additional pay for dates of the selected payroll period. Bonuses, PTO, Holiday Pay, etc.
Apply Tiered Pay through Bulk additional
Double Check that all tips are applied on both invoices and employees
Ensure all jobs are properly modified, after closing payroll you can not change any clocks/rates
Final Step before you close payroll: confirm payroll for the pay period is accurate including all time and pay records for your employees.