---
title: "Termination: Steps and FAQs"
slug: "termination-steps-and-faqs"
description: "Learn the essential steps for employee termination, including setting a termination date, adding notes, and managing user accounts effectively."
tags: ["Termination Date", "Employee User Account"]
updated: 2025-01-23T16:27:01Z
published: 2025-01-23T16:27:01Z
canonical: "support.maidcentral.com/termination-steps-and-faqs"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.maidcentral.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Termination: Steps and FAQs

## There are a few steps to terminating an employee, the below article will outline these steps and some recommendations.

**Termination:**

Setting a "Termination Date" for an employee will automate much of the process for you, there are a few other recommended, but not required steps!

**Step 1**

- Under the Employee Profile

![](https://cdn.us.document360.io/0c1ef627-c6ff-4a23-afbe-729f8c45b2d2/Images/Documentation/termination-steps-and-faqs-image-et2mhfyj.png?sv=2026-02-06&spr=https&st=2026-11-07T16%3A43%3A09Z&se=2026-11-07T17%3A43%3A09Z&sr=c&sp=r&sig=ysU7XaZw%2B8JefOP0sdDdKZWEPDa7%2FiXenGtIGIDlcZY%3D)

Setting a Termination date will do the following to the employee

- Move them from the Active Employee List to the Inactive Employee List
- Automatically lock the Employee User Account,
- Remove any availability under the availability tab after that date.

We ***do not recommend*** adding the termination date until after the day the employee was terminated has passed!

- *Setting the termination date immediately removes the employee from being able to add payroll information, reports that count current employee information, and other functionality.*

**Step 2**

A lot of partners and companies, like having a way to see why an employee was terminated or options to leave a "reason for termination", MaidCentral Allows you to do this through adding a Note!

- At the top right of the employee profile, clicking the "Add note" under - Actions button - will allow you to create a note that will appear under the employee notes at all times!

![](https://cdn.us.document360.io/0c1ef627-c6ff-4a23-afbe-729f8c45b2d2/Images/Documentation/termination-steps-and-faqs-image-f6rh26a4.png?sv=2026-02-06&spr=https&st=2026-11-07T16%3A43%3A09Z&se=2026-11-07T17%3A43%3A09Z&sr=c&sp=r&sig=ysU7XaZw%2B8JefOP0sdDdKZWEPDa7%2FiXenGtIGIDlcZY%3D)> ![](https://cdn.us.document360.io/0c1ef627-c6ff-4a23-afbe-729f8c45b2d2/Images/Documentation/termination-steps-and-faqs-image-np9gxi74.png?sv=2026-02-06&spr=https&st=2026-11-07T16%3A43%3A09Z&se=2026-11-07T17%3A43%3A09Z&sr=c&sp=r&sig=ysU7XaZw%2B8JefOP0sdDdKZWEPDa7%2FiXenGtIGIDlcZY%3D)

***Please Note**** A list of terminated/Inactive employees can be found under the Employees Tab > Search Employees. As seen below, you will need to show the advanced filter, and check "Show Terminated"

![](https://cdn.us.document360.io/0c1ef627-c6ff-4a23-afbe-729f8c45b2d2/Images/Documentation/termination-steps-and-faqs-image-adz275nq.png?sv=2026-02-06&spr=https&st=2026-11-07T16%3A43%3A09Z&se=2026-11-07T17%3A43%3A09Z&sr=c&sp=r&sig=ysU7XaZw%2B8JefOP0sdDdKZWEPDa7%2FiXenGtIGIDlcZY%3D)

**Step 3**

Although adding a termination date automatically locks the employee's user account, we recommend removing their email from the user account field by changing the email associated with the user.

- Under the Employee profile > User Account Tab, you can select " Change Email/Username" and set a new username for the account ![](https://cdn.us.document360.io/0c1ef627-c6ff-4a23-afbe-729f8c45b2d2/Images/Documentation/termination-steps-and-faqs-image-my1ivto4.png?sv=2026-02-06&spr=https&st=2026-11-07T16%3A43%3A09Z&se=2026-11-07T17%3A43%3A09Z&sr=c&sp=r&sig=ysU7XaZw%2B8JefOP0sdDdKZWEPDa7%2FiXenGtIGIDlcZY%3D)
- Recommending Throwaways
  - (EmployeeName)Throwaway12345@throwaway.com
  - (Random)termination12345@termination.com
  - -any random series of (letters+numbers)@ (something) . com will work -
  - (try not to use gmail, yahoo, comcast or real website for the .com_